📄 Schengen Visa Cover Letter: Free Templates & Samples

John Michael Smith
123 Oak Street, Apartment 4B
New York, NY 10001, USA
Email: john.smith@email.com
Phone: +1 555-123-4567

February 1, 2026

To,
The Visa Officer
Embassy of France
66 Fitzwilliam Lane
Dublin 2, Ireland

Subject: Application for Schengen Tourist Visa

Dear Sir/Madam,

I am writing to apply for a Schengen tourist visa to visit France and neighboring European countries from March 15, 2026, to March 29, 2026 (15 days). I am a US citizen currently working as a Software Engineer at Tech Solutions Inc. in New York.

The purpose of my visit is tourism and cultural exploration. I have planned a comprehensive European tour starting with France (Paris - 6 days), followed by Belgium (Brussels - 3 days), Netherlands (Amsterdam - 3 days), and returning via France (Nice - 3 days). I am particularly excited to visit the Eiffel Tower, Louvre Museum, and experience French culture and cuisine. My detailed day-by-day itinerary is attached, along with confirmed hotel reservations for the entire duration.

I am financially self-sufficient and will bear all expenses from my personal savings. I have been employed at Tech Solutions Inc. since 2021 with a stable annual salary of $85,000. My bank statements for the last 3 months show sufficient funds (approximately $15,000) to cover all travel expenses. I have purchased comprehensive travel insurance with €50,000 coverage as required.

I have strong ties to the United States. I own a condominium in New York and have an ongoing employment contract. My employer has approved my leave from March 12-30, 2026, and I am expected to return to work on March 31, 2026. I have attached my employment verification letter confirming these details. Additionally, I have elderly parents in the US whom I support, further ensuring my return.

I have traveled internationally before to Canada (2023), Mexico (2024), and the UK (2025), and have always complied with visa requirements and returned on time. This will be my first visit to the Schengen Area, and I am committed to respecting all visa conditions.

I kindly request you to grant me a Schengen tourist visa for the period mentioned above. I assure you that I will abide by all regulations and return to the USA before my visa expires. Should you require any additional information or documents, please feel free to contact me.

Thank you for considering my application. I look forward to a positive response.

Yours sincerely,
[Signature]
John Michael Smith
Passport Number: 123456789

Enclosures:
1. Completed Schengen visa application form
2. Valid passport + old passport
3. Two passport-size photographs
4. Travel itinerary (detailed, 15 days)
5. Hotel reservation confirmations
6. Round-trip flight reservations
7. Travel insurance certificate (€50,000 coverage)
8. Bank statements (last 3 months)
9. Employment letter from Tech Solutions Inc.
10. Salary slips (last 3 months)
11. Property ownership documents (NYC condominium)
12. Leave approval letter from employer

Sarah Chen
456 Business Park Drive
Toronto, ON M5H 2N2, Canada
Email: sarah.chen@globalcorp.com
Phone: +1 416-555-7890

February 1, 2026

To,
The Visa Officer
Embassy of Germany
31 Trimleston Avenue
Booterstown, Co. Dublin, Ireland

Subject: Application for Schengen Business Visa

Dear Sir/Madam,

I am Sarah Chen, Sales Director at Global Corporation Inc., Toronto, Canada. I am applying for a Schengen business visa to attend critical business meetings and a technology conference in Germany from March 10-20, 2026.

The purpose of my visit is purely business-related. I will be attending the Berlin Tech Summit 2026 (March 12-14) and conducting client meetings with our German partners at TechPartner GmbH in Berlin and Munich. My company, Global Corporation Inc., is a leading software solutions provider, and this visit is essential for strengthening our European business relationships and exploring new partnerships.

My detailed business itinerary includes:
- March 10-11: Travel and preparation
- March 12-14: Berlin Tech Summit attendance
- March 15-17: Business meetings with TechPartner GmbH in Berlin
- March 18-19: Client meetings in Munich
- March 20: Return to Canada

All expenses for this business trip, including flights, accommodation, and daily allowances, will be covered by my employer, Global Corporation Inc. I have attached an official business invitation letter from TechPartner GmbH, our German partner company, confirming the scheduled meetings. Additionally, I have included a sponsorship letter from my employer stating they will bear all costs.

I have been working as Sales Director at Global Corporation Inc. since 2019, with a stable employment contract. I earn an annual salary of CAD $95,000 and have strong professional ties to Canada. My employment contract requires me to return immediately after this business trip to manage ongoing projects worth over $2 million. I own a house in Toronto and have family (husband and two children aged 8 and 10) residing there, who depend on me.

I have extensive international business travel experience, having previously visited the USA, UK, Singapore, and Japan for similar purposes, and have always complied with visa regulations. This will be my first business trip to the Schengen Area.

I respectfully request the grant of a Schengen business visa for the dates mentioned. I assure you of my full compliance with all visa conditions and my timely return to Canada.

Thank you for your time and consideration.

Yours sincerely,
[Signature]
Sarah Chen
Passport Number: CD9876543

Enclosures:
1. Completed Schengen visa application form
2. Valid passport
3. Passport photographs
4. Business invitation letter from TechPartner GmbH (Germany)
5. Sponsorship letter from Global Corporation Inc.
6. Company registration certificate
7. Employment contract and verification letter
8. Salary slips (last 3 months)
9. Conference registration confirmation (Berlin Tech Summit 2026)
10. Hotel reservations in Berlin and Munich
11. Flight reservations (round-trip)
12. Travel insurance certificate
13. Business meeting agenda
14. Property ownership documents (Toronto house)

Priya Sharma
78 Lakeview Road
Mumbai, Maharashtra 400001, India
Email: priya.sharma@email.com
Phone: +91 98765 43210

February 1, 2026

To,
The Visa Officer
Embassy of Netherlands
160 Merrion Road
Dublin 4, Ireland

Subject: Application for Schengen Visa - Family Visit

Dear Sir/Madam,

I am Priya Sharma, a teacher at Delhi Public School, Mumbai, India. I am applying for a Schengen visa to visit my brother and his family in Amsterdam, Netherlands, from April 5-20, 2026 (16 days).

The purpose of my visit is to spend time with my brother, Raj Sharma, who has been living and working in Amsterdam for the past 4 years. This will be a family reunion as I have not seen him since 2024. During my stay, I will be residing at his residence in Amsterdam. My brother is an IT consultant at ABC Tech Netherlands B.V. and holds a Dutch residence permit. He has sent me an official invitation letter along with proof of his accommodation and residence permit.

While my primary purpose is visiting family, I also plan to explore Amsterdam and nearby cities. I am particularly interested in visiting the Van Gogh Museum, Anne Frank House, and experiencing Dutch culture. I may take short day trips to Brussels (Belgium) and nearby Dutch cities.

Financially, I am well-prepared for this trip. I have been teaching for 8 years with a stable monthly salary of INR 65,000 (approximately €700). My bank statements show sufficient savings of approximately €3,000 to cover my travel expenses. Additionally, my brother has offered to sponsor my accommodation and some local expenses, for which he has provided a sponsorship letter and his bank statements.

I have very strong ties to India. I am a permanent teacher at Delhi Public School with an ongoing employment contract. My school has approved my leave from April 1-22, 2026, and I must return to resume teaching on April 23, 2026, as the final exams begin in May. I live with my elderly parents (ages 68 and 70) in Mumbai, who depend on me for care and support. I own an apartment in Mumbai and have substantial family and financial ties that ensure my return.

I have no previous travel to Schengen countries, but I have visited Dubai (UAE) in 2023 and returned on time, demonstrating my compliance with visa regulations.

I kindly request you to grant me a Schengen visa to visit my brother in the Netherlands. I assure you that I will respect all visa conditions and return to India as scheduled.

Thank you for considering my application.

Yours sincerely,
[Signature]
Priya Sharma
Passport Number: M1234567

Enclosures:
1. Completed visa application form
2. Valid passport
3. Passport photographs
4. Detailed travel itinerary
5. Flight reservations (round-trip India-Amsterdam)
6. Invitation letter from brother (Raj Sharma)
7. Brother's residence proof and Dutch residence permit copy
8. Brother's employment contract and salary slips
9. Brother's sponsorship letter
10. Brother's bank statements
11. My bank statements (last 6 months)
12. Employment letter from Delhi Public School
13. Leave approval letter
14. Salary slips (last 3 months)
15. Property ownership documents (Mumbai apartment)
16. Travel insurance certificate
17. Family relationship proof (birth certificates)

Maria Rodriguez
Student Residence Hall, Room 204
University of California, Berkeley
Berkeley, CA 94720, USA
Email: maria.rodriguez@berkeley.edu
Phone: +1 510-555-1234

February 1, 2026

To,
The Visa Officer
Embassy of Spain
[Embassy Address]

Subject: Application for Schengen Tourist Visa - Student Travel

Dear Sir/Madam,

I am Maria Rodriguez, a third-year undergraduate student at the University of California, Berkeley, majoring in Art History. I am applying for a Schengen tourist visa to visit Spain and Italy during my spring break from March 20 to April 3, 2026 (15 days).

As an Art History student, I have been studying European Renaissance and Spanish art for the past two years. This trip is an educational opportunity to visit museums and historical sites I've only studied in textbooks. My itinerary includes Spain (Barcelona and Madrid - 8 days) and Italy (Rome and Florence - 7 days), focusing on art museums, historical sites, and cultural experiences.

Key destinations include:
- Prado Museum and Reina Sofia in Madrid
- Sagrada Familia and Picasso Museum in Barcelona
- Vatican Museums and Colosseum in Rome
- Uffizi Gallery in Florence

This trip is financially sponsored by my parents, Mr. and Mrs. Carlos Rodriguez, who run a successful restaurant business in Los Angeles. They have provided a sponsorship letter committing to cover all my travel expenses. I have attached their bank statements showing sufficient funds (over $25,000) to support my trip. I have also saved $2,000 from my part-time job on campus, as shown in my personal bank statements.

I have very strong ties to the United States and compelling reasons to return:
1. I am enrolled in UC Berkeley for the Spring 2026 semester, which resumes on April 7, 2026. Missing classes would jeopardize my academic standing and scholarship.
2. I hold a full academic scholarship worth $45,000/year, contingent on maintaining enrollment and good grades.
3. I live with my parents in Los Angeles during breaks and have family responsibilities.
4. I have a part-time job at the university library that I must resume.

I have attached my university enrollment letter, student ID, No Objection Certificate from my department, and proof of my scholarship. My academic advisor has confirmed my enrollment for the current semester, and I must return to complete my courses.

I have not traveled to Europe before, but I have visited Mexico and Canada and always returned on time. I am committed to abiding by all Schengen visa rules and returning to the USA as scheduled.

I respectfully request a Schengen tourist visa for my educational trip. I assure you of my compliance with all regulations.

Thank you for your consideration.

Yours sincerely,
[Signature]
Maria Rodriguez
Passport Number: 987654321

Enclosures:
1. Visa application form
2. Valid passport
3. Passport photos
4. Detailed travel itinerary
5. Flight reservations
6. Hotel bookings
7. Travel insurance
8. University enrollment letter
9. Student ID card
10. No Objection Certificate from university
11. Scholarship award letter
12. Parents' sponsorship letter
13. Parents' bank statements (6 months)
14. My personal bank statements
15. Part-time employment letter
16. Course registration for Spring 2026

Amit Kumar
Apartment 3, 45 Clonliffe Road
Dublin 3, D03 A5W8, Ireland
Email: amit.kumar@techireland.ie
Phone: +353 87 123 4567

February 1, 2026

To,
The Visa Officer
Embassy of France
66 Fitzwilliam Lane
Dublin 2, Ireland

Subject: Application for Schengen Tourist Visa - Ireland Resident

Dear Sir/Madam,

I am Amit Kumar, an Indian citizen currently residing and working in Dublin, Ireland, on a Critical Skills Employment Permit. I am applying for a Schengen tourist visa to visit France and Switzerland from March 15-25, 2026 (11 days).

I have been working as a Senior Software Developer at Tech Ireland Ltd., Dublin, since October 2023. I hold a valid Irish Residence Permit (IRP - Stamp 1) valid until October 2027. The purpose of my trip is tourism and leisure during my annual leave period.

My travel itinerary includes:
- March 15-19: Paris, France (5 days) - Eiffel Tower, Louvre, Versailles
- March 20-24: Geneva and Zurich, Switzerland (5 days) - Lake Geneva, Swiss Alps
- March 25: Return to Dublin, Ireland

All trip expenses will be covered by my personal savings from my Irish salary. I earn €65,000 annually and have maintained a healthy balance in my Irish bank account (Bank of Ireland). My latest 3 months' bank statements show approximately €8,000 available, which is more than sufficient for an 11-day trip. I have also attached my Irish payslips demonstrating regular income.

I have very strong ties to Ireland:
1. I have an ongoing employment contract with Tech Ireland Ltd. with no intention to leave. My employer has approved my annual leave from March 13-26, 2026, and I am expected back at work on March 27, 2026.
2. I hold a valid Irish work permit (Critical Skills) and IRP valid for another 18 months.
3. I have a rental lease agreement for my apartment in Dublin until December 2026.
4. I have established a life in Ireland with bank accounts, utility bills, and social connections.

Additionally, I am in the process of applying for Irish permanent residence (Stamp 4) next year, which requires continuous residence in Ireland. Any overstay or visa violation would jeopardize this important goal.

This will be my first trip to mainland Europe since moving to Ireland. I have previously traveled to the UK (2024 and 2025) from Ireland and returned on time, demonstrating my compliance with visa regulations.

I kindly request a Schengen tourist visa for the dates mentioned. I assure you that I will respect all visa conditions and return to Ireland to continue my employment and residence.

Should you require any clarification or additional documents, please contact me.

Thank you for considering my application.

Yours sincerely,
[Signature]
Amit Kumar
Passport Number: K9876543
IRP Number: 1234567

Enclosures:
1. Completed visa application form
2. Valid passport
3. Passport photographs
4. Detailed travel itinerary
5. Flight reservations (Dublin-Paris, Zurich-Dublin)
6. Hotel bookings in Paris and Switzerland
7. Travel insurance (€50,000 coverage)
8. Irish bank statements (last 3 months, stamped)
9. Irish payslips (last 3 months)
10. Employment letter from Tech Ireland Ltd.
11. Irish work permit (Critical Skills)
12. IRP card (both sides copy)
13. Leave approval letter from employer
14. Irish rental lease agreement
15. Irish utility bills (proof of residence)